What is patient data management software?

Right now, your data is probably fragmented—intake data is in one system, schedules are in another, and payments are somewhere else entirely. Patient data management software is a central platform that automates and connects all the workflows in your practice. This software integrates with your existing tools to pull all your information into one place, eliminating the tedious, manual work of re-typing, scanning, and moving data between systems.

What are the benefits of patient data management software?

Primarily, patient data management software automates mundane workflows that take over your staff's schedules, allowing them to focus on what's most important—the patients. It also minimizes human error, empowers your team to fill data gaps, and supports improved outcomes overall.

Why should we choose Promptly over other patient data management software?

Promptly is different from other "all-in-one" platforms. We're a unified system that replaces 3-5 of your tools at once, and our simple, "no-portal" approach means patients actually complete their tasks. In fact, practices switching to Promptly see a 48.3% jump in pre-registration because our system is just easier to use for everyone.

How can we get started with Promptly?

The best place to start is a quick, no-pressure demo with our product team so we can understand your practice's specific workflows. From there, we can give you a custom quote. If you're ready to move forward, our onboarding specialists will manage the entire implementation to make sure it's a smooth transition for your team.

Accurate, Compliant Patient Data Management Software

Quality patient data can be the difference between a lost patient and a loyal one for life! Promptly makes it easy to comply with HIPAA while collecting important data, giving you the insights you need to keep your patients—and your practice—healthy.

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Over 400 practices in all 50 states trust Promptly

Get your data right, from the start

Automated registration

Stop drowning in paperwork and put an end to manual data entry. Promptly automates patient registration by sending all forms directly to their phones, so they walk in ready for their visit.

‍Our data doesn’t lie: A practice switching to Promptly saw a 48.3% increase in pre-registration.

Real-time
data verification

End the waiting room lines. Promptly gives patients a fast, modern check-in experience on their own device or at your office with Promptly Kiosk Pro—no staff intervention required.

Did you know? Staff can anticipate a 60% decrease in time spent verifying and correcting patient insurance when switching to Promptly.

Unified data sourcing

Running your practice shouldn't require five different logins and a spreadsheet. Promptly centralizes your operational, financial, and digital data in one place, giving you an accurate look at your revenue and performance.
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No, really: On average, Promptly clients save $88,000 a year by consolidating software platforms.

Clinical outcomes data

We go beyond basic demographics and paperwork, collecting patient-generated health data (PGHD) and clinical outcomes across the entire care continuum with Clinical Outcomes Assessment (COA) tools.
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No, really: Promptly users can anticipate a 55.2% decrease in wait time for patients.

Less busywork, more results with our patient data management software

Store the information you need, when you need it with our compliant, user-friendly data management software.

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Unify your data. Unlock insights.

Bad data and surprise insurance issues shouldn't be running your front desk. Promptly's automated eligibility checks and AI-powered scanning deliver clean data without the manual labor.

See our tools in action

“As a large management services organization serving 100+ providers across different states, we need solutions that can adapt to meet our needs. The Promptly team has been a true partner to us, working to ensure their solutions work well for us.”

Jonathan Lujan, M.S., M.B.A.

CEO of Sight Growth Partners

“Promptly has significantly enhanced our efficiency and patient satisfaction—the streamlined workflows and real-time eligibility checks have saved my team countless hours.”

Carrie Jacobs, COE, CPSS, OCS

“Using Promptly to automate processes to meet patient demand has been a game-changer for our business—we’ve accelerated payment collections while reducing costs from redundant tasks.”

James Smith, CPA JD

CEO, Utah Eye Center